Positions on the committee becoming available:
- Vice Chair
- General Secretary
- Membership Secretary
- Meet Secretary
- North District Meet Convenor
- Inverness Meet Convenor
- Swimming Technical Official (STO)
- Fundraising Convenor / Group
- Sports Council Rep
Ensure the club is run efficiently and effectively whilst providing a safe environment for all. Oversee and guide decisions taken by the executive committee and sub committees. Attend club committee meetings and liaise with HST, Inverness Leisure and sports council as required. Be familiar with the club constitution, club rules, committee procedures and Scottish swimming rules and regulations. Liaise with the treasurer to ensure effective financial management of the club.
Ensure the club is run efficiently and effectively whilst proving a safe environment for all. Stand in for the chair in their absence. Support the chair by working closely with them.
To be the principal administrator for the club, ensuring the club and its members function effectively. Be the first point of contact for all enquiries. Liaise with Highlife Highland regarding weekly pool, hall and meeting room bookings.
- Affiliating the club to district and Scottish swimming.
- Dealing with correspondence.
- Organise and attending all committee meetings and distribute minutes to members.
- Ensure club has up to date policies and maintain club notice board
Thank you for your interest in Membership Secretary for Inverness Amateur Swimming Club. The membership secretary plays an important role in communicating with potential members and maintaining accurate records of squad members and volunteers. You will work closely with the club coaches, Meet Secretary and website administrator to ensure members have the best possible experience when they sign up and as progress through their squads. You will also play a key part in committee decision making around a number of issues, including club fees.
You will be supported in all aspects of the role, including written guidance and existing committee members with relevant experience.
Main Roles & Responsibilities
- Update and maintain accurate Club Membership with Scottish Swimming
- Supporting new membership applications
- Maintaining records of swimmers and volunteers
- Running reports on the IASC website
As IASC is a competitive swimming club, the Meet Secretary plays a vital role in entering and recording our swimmers into internal and external competitions. You will work closely with the coaches to inform on swimmer performance and be trained on using the Hytek system for entering and maintaining meet details.
Good communication and organisational skills. Attention to detail.
Main Roles & Responsibilities
- Attend committee meetings and provide monthly & annual meet sec report.
- Provide the coaches with regular reports on meet attendance, meet eligibility, individual & relay swims, SCR & RES swims, plus admin reports, performance reports, top times, improvement, meet reports, records & time standards, ideally after every meet.
- Update and maintain all the meet related info on club website incl, the ‘how to’ info, all the club records, swimmers’ LC & SC times etc….(ideally swimmers’ times need to be updated on the website after every meet)
This job is not particularly complex once you learn Hytek, but it is time consuming and requires attention to detail.
North District Meet Convenor
Organising the dry-side of North District meets which are held in Inverness along with a working group of parents.
Duties include ensuring shop, water, food for officials etc. is organised (there is a checklist), that all duties are covered, i.e. marshalling, shop, front desk etc. Ensure printing is done of meet programmes and DQ slips. Organise medals and work with ND to set up the evening before the meet. 2/3 meets per year.
This role would suit a parent with swimmers in B squad or upwards with a team of helpers.
Inverness Meet Convenor
Organising of the running of the Club Graded meet and Club Championships. This involves:
Applying to hold the meet through North District (all meets in ND must be authorised by the ND swimming committee), once date agreed apply for a licence.
This ideally needs to happen a year in advance.
Liaise with club STO to ensure a referee ,recorder, AOE operator and Starter is available . Book the pool with Inverness Leisure..(booked well in advance)
Enlists the help of parents to aid in the smooth running of the meet(desk duty, sweetie and water run for officials poolside and marshalling)
Ensure food, water etc. is organised.
Organise the printing of programmes once the meet programme has been finalised.
Ensure all office supplies required by the Recorder and AOE operator are provided.
Paper , pens, Staplers and Printers x2
For the Club Graded Meet and Club Championships only
This role would suit a parent with swimmers in any squad. And could be combined with any of the other meet secretary roles.
Swimming Technical Official (STO)
To liaise with club parents to organise time keeping and judges courses with North District STO. Organise club technical officials for meets that the club are attending as well as north district meets held at Inverness Leisure, club meet in April and Club Championships in September/October.
Also keeps the stopwatches for the club and maintains the watches (batteries).
Fundraising Convenor / Group
To put together a fundraising plan for the club to help raise funds for long course training trips, kit etc.
Sports Council Rep
To attend Inverness sports council meetings as and when required, especially if applying for grants and funding. (Can be any member of the committee).